Sourcing Project in Office Furniture for a Public University in Belgium
Office furniture sourcing project
Sustainable value created
- Centralised purchasing of office furniture
- The development of a purchasing policy for office furniture including ergonomic standards
- The creation of an inventory and the implementation of a tracking tool for this spend category
- Compared to the baseline, €800,000 of savings were realised during the contracted period of 4 years
Client Profile
One of the top public universities in Belgium with an annual office furniture spend of nearly €1 million.
Project Scope
Purchasing was decentralised, resulting in inconsistent quality, non-ergonomic furniture, and a wide range of suppliers and prices. A more coordinated approach was needed to ensure compliance, efficiency, and value for money. The university aimed to professionalise procurement and establish a category strategy for office furniture.
Hudicor’s Approach
We centralised procurement for office furniture and introduced a purchasing policy, along with an inventory and tracking system to monitor furniture across buildings. We defined a standardised product range and estimated future needs, working closely with the prevention department to establish ergonomic standards.
The project continued with an in-depth internal and external market analysis, followed by the implementation of a sourcing strategy through RFx processes and fact-based negotiations.
Compared to the baseline, €800,000 of savings were realised over the contracted period of 4 years.
Interested in accelerating procurement performance and savings?
