Sourcing Project for Catering Related Activities in a Public Institution
Catering sourcing project
Sustainable value created
- Establishment of clear pricing structures on pre-determined parameters for cost calculations
- By leveraging current contracts and discounts in the negotiation process, annual savings of €360,000 were achieved, while maintaining the same quality and ensuring sustainable transport and packaging
Client Profile
A public institutions with an annual spend of €2 million on catering related activities over multiple locations.
Project Scope
The sourcing project covered all ingredients, products, packaging, catering equipment, and the software platform. The sourcing of catering related activities must be executed using the European Public Tendering process.
Hudicor’s Approach
We tackled this project by using the strategic sourcing methodology. An extensive internal analysis, as well as an analysis of the current market and suppliers, served as the basis for this methodology. During the market and supplier analysis, we identified and selected potential candidates for public tendering based on location, scope, and capabilities.
We divided the catering project into several categories, and analysed each one based on requirements for quality and quantity. After receiving the RFx proposals via the public tendering procedure, we set up a fact-based negotiation to finalise the proposal and to assign the different categories. The main focus was price setting, sustainable packaging, transport, and quality. As a result, €360,000 or 17% of the total annual spend was realised in cost savings.
Savings of €360,000 were achieved while maintaining the same quality and ensuring sustainable transport and packaging.
Interested in accelerating procurement performance and savings?
